Summer Day Camp General Information & FAQs
Where will camp be held?
1751 E Riverside Dr.
Indianapolis, IN 46202
What are the dates for the camp?
Our camp session is June 12- July 7, 2017 (Closed July 4).
What are the camp days and hours?
- Camp is in session June 12- July 7, 2017, Mon. – Fri. from 7:30 a.m. – 5:30 p.m. (excluding July 4)
- Flexible drop-off is available 7:30 a.m. – 8:15 a.m.
- Flexible pick-up 3:30 p.m. – 5:30 p.m.
- If a girl is picked up after 5:30 p.m., a $10 late fee will be imposed.
- Girls must be escorted into the building and signed in and out every day by an adult.
- No early drop-offs permitted. Your child will not be supervised before 7:30 a.m.
How much does camp cost? What is included in the fee?
- The cost per week is $125 per girl. This all-inclusive fee includes breakfast, lunch, and snacks, summer camp T-shirt, field trips, and program materials.
- There is a non-refundable one-time processing fee of $25 per girl due at time of registration.
- A $25 per family cancellation fee will be imposed for registrations canceled after June 1.
- Payment options are available online only
- Pay in full at the time of registration or set up automatic credit card payments with us.
- Pay online on or before due dates, (see chart) at www.girlsincindy.org/summercamp.
- Payment will be accepted at Girls Inc. Headquarters located at 3935 N. Meridian St. A $25 fee will be assessed to your account for all returned checks.
- Payments must be made on time according to the following schedule. Failure to pay the weekly fees by the due date will cause your child to lose their spot in camp.
|Weekly Camp Theme||Payment Due Date||Amount||Week of Camp|
|Strong||Monday, June 5||$125.00/girl||June 12 – June 16|
|Smart||Monday, June 12||$125.00/girl||June 19 – June 23|
|Bold||Monday, June 19||$125.00/girl||June 26 – June 30|
|Inspired||Monday, June 26||$125.00/girl||July 3 – July 7|
Do you offer any scholarship assistance for camp?
- Yes, we do offer need based partial scholarship assistance to those that qualify.
- The scholarship application deadline is Friday, April 14.
- Scholarships will be announced by mail on or around April 28 by the scholarship committee.
- A letter of agreement will be mailed to you. It must be signed and returned to accept the scholarship and terms associated with the scholarship funds.
- Process to apply:
- You must first register and pay the non-refundable, registration fee of $25 per girl. This is not covered by scholarship and must be paid in order to reserve a spot in camp.
- Submit Income verification in one or more of the following forms for all working adults in the household for 2016: 2016 tax returns, W2 income statements (First 2 pages), Work One wage printout, unemployment documentation, Family and Social Services Administration reward letter, Social Security Administration benefit letter.
- Provide a written statement explaining why your family needs financial aid, and how it might impact your finances if you do not qualify for assistance.
- Applications received after the April 15 deadline will NOT be considered.
- Incomplete applications will be denied.
What are the pick-up and drop-off procedures?
- Parents/Guardians are required to escort girls in the building. They must be signed in and out every day.
- Drop-off begins at 7:30 a.m.; everyone needs to arrive by 8:15 a.m. Breakfast ends at 8:30 a.m.
- Flexible pick-up is available between 3:30 p.m. – 5:30 p.m.
- Adding someone to the authorized pick-up list must be done in person and in writing. This is to ensure the safety of all the girls at camp. You may not call and request for others to pick-up your camper because we cannot verify your identity over the phone.
- Any person picking up a girl will need photo identification and must be on the authorized pick-up list. If they are not on the list, we will not release your child.
What will my child do every day?
- Our summer day camps are designed to inspire girls, ages 6-14, by challenging them mentally, enhancing their physical ability, promoting creativity, and encouraging them to take risks. Summer camp includes hands-on activities in a friendly all-girl environment.
- Since our activities change every week you will be provided with a weekly schedule.
- On field trip days send your child in their Girls Inc. camp T-shirt.
What should my child wear to camp?
- Girls are required to wear their Girls Inc. T-shirts for weekly field trips. If the T-shirt is lost, a $10 fee will be applied for a replacement.
- We are very active and sometimes messy when we are doing activities. We want girls to be prepared to participate in all of the fun projects, so play clothes will work best for our active camp. Pants, capris, close-toed shoes, and shorts are preferred.
Is food included in the camp fee? Can my child bring their own lunch?
- Breakfast is optional, but you must be signed in before 8:30 a.m. in order to be served. This is in accordance with the state regulations for the meal assistance program.
- Girls will be offered either a hot or box lunch on site every day. We will provide a menu upon request. Girls with specific dietary needs may bring their own non-refrigerated lunches.
- All girls will be offered an afternoon snack every day at camp at approximately 3:30 p.m.
- Girls will have regular access to water fountains, but are encouraged to bring a water bottle to keep with them throughout the day. Be sure to put a name on the water bottle!
Who are the counselors and what training have they received?
- Our camp is led by enthusiastic staff members who deliver hands-on, age-appropriate activities to inspire girls in a fun, friendly environment.
- Each staff member is trained in CPR, first aid, girl development, conflict resolution, team building, and overall safety to ensure that your girl has a great camp experience.
- Girls are constantly supervised by Girls Inc. staff in the building and on field trips.
- All staff and volunteers working with the girls have undergone extensive interviews, criminal background screenings and reference checks.
My child takes daily medication. Is this okay to send to camp?
- No over-the-counter medications will be given to any child, nor are they allowed at camp.
- Any medication brought to camp by the girl’s parent/guardian must be in the original pharmacy bottle, with the girl’s name and instructions for administering the medicine printed on the label.
- The Summer Camp Coordinator will be responsible for keeping all medicine in a locked cabinet and will administer the dosage as prescribed.
What about personal belongings?
- Do not send any cell phones, iPods, handhelds or any other electronic devices to camp. In the event of an emergency, you can contact the camp coordinator. Therefore, there is no need for any child to have a cell phone at camp. If there is an emergency at camp, we will call you.
- If it is discovered that your child has an electronic device, it will be confiscated. A responsible adult will need to make arrangements with the camp coordinator to retrieve the item.
- Girls are responsible for their own personal belongings. Please put a name on everything that you send to camp to ensure its safe return to its rightful owner. We are not responsible for lost or stolen items brought to camp, so please label everything and do not send any valuables.
How do you handle discipline issues at camp?
- All girls and their parents/guardians must sign a Behavior Agreement prior to attending camp. This agreement is established to ensure the safety of all girls, staff, and volunteers.
- Please be sure to review this agreement with the participating girl(s) and verify that she completely understand the agreement and consequences associated with the agreement.
- There are no refunds for any child that withdraws or is suspended or expelled due to behavior.
- Behavior Consequences:
- First Offense – verbal reminder of expectations.
- Second Offense – Remove the girl from the group for a time-out. Time-out will be nothing more physically restricting than sitting or standing away from the group. Time-out is limited to one minute per year of their age and will not exceed 15 min.
- Third Offense – conference with the parent/guardian.
- Suspension Policy – The following offenses will require more severe discipline, such as suspension or expulsion:
- Verbal or physical abuse to anyone including other campers and staff
- Possession or consumption of illegal drugs or alcohol
- Swearing or other inappropriate language
- Bringing a weapon onto the premises
- Gross insubordination – for example, absolute refusal to follow the rules
Is there any other information I need to know?
- If your child is ill, you will be responsible to pick up the child as soon as possible. There isn’t a nurse’s office, so we are not equipped with the resources to care for a sick child very long.
- A parent/guardian bulletin board will be by the check-in desk with daily announcements.
- We also use a file folder system. Each family will have a folder with their name on it where items like payment invoices can be found.
- We are not responsible for lost or stolen items. If it is valuable please do not send it to camp.
- Our federal tax ID number for tax purposes is 35-1337205.
What if there is an emergency. Who should I contact?
- The Summer Camp Coordinator will be on site at all times, and will be accessible through an agency-issued cell phone.
- The Director of Programs and the Vice President/Chief Operating Officer will also be emergency contacts for you.
- Contact information will be provided to all parents/guardians of enrolled campers as we get closer to the start of camp.